It is tricky to run a meeting without experience, and it will change throughout your career. Why do you need to call a meeting??In order to resolve a problem or issue. Why do you need to sort something out?? To gain insight into the thoughts of others and allow them to help you progress.
SO...What do you need to know: Who to invite the meeting - People with influence and who can produce something that will assist you. Who not to invite to the meeting - People who shoot from the hip and put up road blocks for the sake of it. How long the meeting should go for - Depends on what your agenda is, but don't be afraid to book out 30mins-60mins if its only going to take 10mins (people love meetings that are efficient and to the point).
What everyone needs to bring to the meeting: Any details for discussion, ideas and an open mind. How to get action - Create an action list, write up the minutes for the meeting and distribute with realistic due dates. Follow up the action list with an email first then a call if you have no luck. Don't discount the guilt that someone feels when you see them and they know that they promised you something i.e. a report by a certain date
Follow the agenda and create some visual aids or handouts where required. It is always important and required to discuss the agenda and stakeholders and how they fit together - essentially why you are taking these peoples time and what you want from them. Your position -Discuss your ideas for solution, and listen to the feedback from others. Action items - Capture all concerns and risks and rank them if possible, its handy to know what the major roadblocks and risks are for any project.
How to present to management and leave a lasting impression. You have been asked to complete a presentation to some managers high up the food chain, you are feeling nervous and are not sure what to put together....... First and foremost, pat yourself on the back!!! They want you to present something because you are doing a great job or are about to embark on a big project or have delivered a project! What does management want?? To know what is going on and sell the successes of the department. To reward those who are doing a good job because, if you do a good job you also make management look good. To remove risk, i.e. they want to trust you and they want to have input where you might not see the overall picture, this isn't a criticism of your ability, this is their job! What do you want from management?? We all want different things from money to power, to status, but in a work context we can shape our presentation to benefit what we want within an organisation long term. Recognition for a job well done, this means we will need to sell the positives of our work.
Trust and respect are key elements of what you want at the end of any presentation or interaction. With trust you can continue on as you were and make decisions with the backing of your peers and managers without feeling like you continually need to justify your position. Respect is more around the recognition for your work and respect leads to further job opportunities and additional workload. With trust and respect you can change an organisation.
Tips and tricks for presentations
Start with the context, move to the key learning and goals, finish on the benefits to the business and success.
This is the standard model for leaving lasting positive impressions, don't finish you presentation on a negative
The flow of the presentation should include the challenges early on and then focus on the positive fixes and conclusions. If you focus on the negative then so will the audience and this will leave a negative impression.
Pictures, management love pictures, the reason pictures or graphs are so great for presentations is that they provide a simple message and provide context.
In finishing, keep it simple (KISS principle)
Remember we are all human and we all make mistakes and we all have our strengths, show them yours.
SO...What do you need to know: Who to invite the meeting - People with influence and who can produce something that will assist you. Who not to invite to the meeting - People who shoot from the hip and put up road blocks for the sake of it. How long the meeting should go for - Depends on what your agenda is, but don't be afraid to book out 30mins-60mins if its only going to take 10mins (people love meetings that are efficient and to the point).
What everyone needs to bring to the meeting: Any details for discussion, ideas and an open mind. How to get action - Create an action list, write up the minutes for the meeting and distribute with realistic due dates. Follow up the action list with an email first then a call if you have no luck. Don't discount the guilt that someone feels when you see them and they know that they promised you something i.e. a report by a certain date
Follow the agenda and create some visual aids or handouts where required. It is always important and required to discuss the agenda and stakeholders and how they fit together - essentially why you are taking these peoples time and what you want from them. Your position -Discuss your ideas for solution, and listen to the feedback from others. Action items - Capture all concerns and risks and rank them if possible, its handy to know what the major roadblocks and risks are for any project.
How to present to management and leave a lasting impression. You have been asked to complete a presentation to some managers high up the food chain, you are feeling nervous and are not sure what to put together....... First and foremost, pat yourself on the back!!! They want you to present something because you are doing a great job or are about to embark on a big project or have delivered a project! What does management want?? To know what is going on and sell the successes of the department. To reward those who are doing a good job because, if you do a good job you also make management look good. To remove risk, i.e. they want to trust you and they want to have input where you might not see the overall picture, this isn't a criticism of your ability, this is their job! What do you want from management?? We all want different things from money to power, to status, but in a work context we can shape our presentation to benefit what we want within an organisation long term. Recognition for a job well done, this means we will need to sell the positives of our work.
Trust and respect are key elements of what you want at the end of any presentation or interaction. With trust you can continue on as you were and make decisions with the backing of your peers and managers without feeling like you continually need to justify your position. Respect is more around the recognition for your work and respect leads to further job opportunities and additional workload. With trust and respect you can change an organisation.
Tips and tricks for presentations
Start with the context, move to the key learning and goals, finish on the benefits to the business and success.
This is the standard model for leaving lasting positive impressions, don't finish you presentation on a negative
The flow of the presentation should include the challenges early on and then focus on the positive fixes and conclusions. If you focus on the negative then so will the audience and this will leave a negative impression.
Pictures, management love pictures, the reason pictures or graphs are so great for presentations is that they provide a simple message and provide context.
In finishing, keep it simple (KISS principle)
Remember we are all human and we all make mistakes and we all have our strengths, show them yours.
About the Author:
Want to find out more about power equipment then visit apreng.com, Dom Richards site on how to choose the best power equipment for your needs with all the top reviews.
No comments:
Post a Comment